Overview
All companies at a glance
Dashboard
Transactions
All money in and money out
| Date | Type | Vendor / Source | Category | Note | Amount |
|---|
Receipts
Snap or upload a receipt — it gets read automatically and turned into an expense
Statements
Upload a bank or credit card statement — every transaction gets read and categorized for your review
Checks
Write, print, and track checks paid from company funds
| Check # | Date | Pay to | Memo | Status | Amount |
|---|
Reports
Pick a report, set the period, then generate a PDF for your records or your accountant
What that sheet contains
Which book each company means
Documents
A filing cabinet for this company — statements, contracts, insurance, anything worth keeping
Import a transaction sheet
An Excel or CSV sheet of transactions carrying claim numbers. Rows already in your books are matched and simply tagged with their claim — not entered twice. Any claim number it has never seen is created for you. Nothing is written until you approve it.
| Name | Label | Uploaded | Size |
|---|
Claims found in that list
Claims
Each claim collects its own transactions and paperwork, across every company that worked it.
Open a claim
A claim behaves like a job, so anything already tagged to it — receipts, checks, imported bank lines — shows up here automatically.
Import a master claim list
Drop in the claim list PDF and it reads every row — insured, address, loss, carrier and claim number — then shows you what it found before anything is created. Nothing is added until you say so.
This claim
Every company can bill against a claim — there is nothing to set. This lists the books that actually have something booked to it.
Profit & loss
Transactions
Everything booked to this claim, from every company.
Documents
Scan or upload the paperwork — estimates, scopes, adjuster letters, proof of loss, photos. Filed against this claim, not turned into transactions.
Properties
Everything a property needs before its packet goes out.
Add a property
Its money stays in whichever book already pays for it — nothing moves, nothing is re-entered.
Summary
Documents for this property
These go in the packet. Upload here and the label is set for you, so a required document actually counts.
Property details
Dates and sale figures. Everything else about this book — check details, jobs — is in Settings as usual.
Tax details
What an accountant needs beyond the ledger. The land and building split comes off the closing statement or an appraisal — land is not depreciable, so it has to be separated.
Contractors & 1099s
Everyone paid from this property, and whether a 1099-NEC is due. Fill in a W-9's details once and they apply everywhere that vendor appears.
What this property must have
Anything listed here that isn't recorded shows in red above and in the monthly email. Nothing is ever posted automatically — these are checked, not created.
Settings
Companies and check printing details
QuickBooks
Checking connection…
Companies
Check details (per company)
Bank line — printed in the MICR band
Blank stock has no routing line on it, so the app prints one. Copy these from an existing check for this account, digit for digit.
Paper & alignment
Print the alignment sheet on plain paper, hold it against a blank check at a window, and nudge until they line up. You only do this once per printer. In the print dialog always set Scale to 100% and Margins to None — a scaled page is the most common reason checks never line up.
Jobs
For the company selected in the sidebar. Tag transactions to a job to see per-job profit in Reports.
Recurring transactions
Post automatically each month on the chosen day — rent, insurance, subscriptions.
History
Every add, edit, and delete — who did it and when. Recorded on the server, so it can't be altered from the app.
Recover orphaned files
Finds receipt and statement images sitting in storage with no matching entry in the books — usually from a save that got overwritten. Recovering one re-creates it as an entry you can fill in.
Trades
Which part of the work a cost belongs to. Shared across all companies and applied to expenses only. Imports tag themselves from the keywords and vendor lists below; assigning one by hand teaches it that vendor for next time.
Report layout
Where each category sits on the profit and loss statement. Cost of goods sold is subtracted from income to give gross profit; operating expenses come after it; "other" sits below net operating income. This applies to every company.
Account balances
For the company selected in the sidebar. Importing an OFX or CSV that includes a balance fills these in automatically — otherwise enter what the bank shows and the date it was accurate.
Automatic backups
The books are snapshotted on the server every night (3am ET). Every day for the last 30 days is kept, plus the 1st of each month for a year. Restoring saves a safety copy first, so it's undoable.
Backup
Downloads the entire books — companies, transactions, checks, jobs, recurring rules — as one file. Keep one before big changes. (Receipt and document images stay in cloud storage and aren't in the file.)
Bank feeds (Plaid)
Connect a bank once and new transactions flow in daily for review — no more statement uploads for connected accounts.
Danger zone
Erases every company, transaction, receipt, and check for everyone — a completely fresh start. This cannot be undone.